Taking care of our environment has never been more important than it is today. The Nature Conservancy of Canada (NCC) is looking for an organized and creative Communications Assistant to join a team committed to protecting our most important natural areas and the plants and animals they sustain.
NCC is the country’s leading private land conservation organization. As a non-profit, charitable organization we work in partnership with individuals, corporations, governments and other non-profit groups to protect our most important natural treasures. We take a collaborative and science-based approach to our mission. Since 1962 NCC and its partners have helped to conserve 14 million hectares (35 million acres), from coast to coast to coast. With National headquarters in Toronto and regional offices across the country, NCC delivers results you can walk on.
The Communications Assistant will primarily provide administrative support services to the Vice President of Public Affairs and Communications (VP). The position reports directly to the VP, but will work collaboratively with other members of NCC’s staff nationally and regionally.
This is an entry-level position. We are looking for a self-starter, adept at time management, who is keen on finding additional opportunities to grow their communications skills through written work for both print and online platforms. The position also provides an introduction to media relations in a not-for-profit setting.
Administrative Support, including:
- Calendar and schedule management
- Manage invoices, credit card reconciliations, and expense payments, including VP expense budget
- Budget support and document review
- Meeting coordination (including teleconferences, quarterly national staff calls, and web-based meetings)
- Travel arrangements and logistics
- Word processing, note-taking and distribution of minutes
- Preparation and coordination of materials for presentation (slides, agendas, PowerPoints etc.), database queries and entries (Raiser’s Edge)
- Creating, composing and editing professional correspondence and other documents
- Receive incoming calls, and inquiries; responding to voicemails and emails on behalf of VP and directing communications
- Assist with special event coordination
- Organization of office files (hard copy and electronic)
Communications duties including:
- Responsibility for the national media monitoring database, accurate and timely reporting and measurement of media exposure, trends, and campaigns
- Research and creation of written material for in-house publications including, print and website content
- Preparing materials for media (advisories, releases, background information
- Promoting materials to media
- Manage, organize and upload photographic material to photo library
- Coordination of materials with Regional offices
- Proof-reading written material
- Preparation of social media materials
- Other duties as required
- Degree or diploma program in journalism, public relations or marketing
- One to two years’ experience in an administrative assistant role, preferably with a non-profit
- Highly developed organizational and interpersonal skills
- Ability to handle multiple priorities and deadlines while maintaining attention to detail
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Proficient in Photoshop
- Demonstrated skills in writing and editing materials including short articles, newsletters, and website content
- Ability to interact with management, staff, volunteers, and donors at all levels
- Keen interest in environmental and conservation issues an asset
- Fluency in French (written and oral) an asset
How to Apply
At the Nature Conservancy of Canada (NCC) we strive to promote diversity in the workplace and encourage applications from all qualified individuals.
NCC is an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, we will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources staff of the nature of any accommodation(s) that you may require.
If you are interested in joining our team, please forward your résumé, cover letter, and salary expectations, in a single pdf, indicating “Communications Assistant” in the subject line to the Nature Conservancy of Canada via e-mail: firstname.lastname@example.org. The deadline for applications is November 15, 2019.
We thank everyone who applies for their interest in the Nature Conservancy of Canada; however, only candidates selected for an interview will be contacted.